Service Summary:
This service is for faculty and staff who plan to apply for external grant funding and need campus approval before submission. The pre-approval process ensures that proposed projects align with institutional priorities, comply with sponsor and state regulations, and have the necessary administrative and financial support from the college.
What Is It?
Before any grant proposal is submitted to an external funding agency (federal, state, foundation, or corporate), the college requires internal review and approval. This process verifies budget accuracy, identifies required matching funds, confirms use of college resources or facilities, and ensures that commitments are supported by appropriate leadership.
Typical pre-approvals include:
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Faculty or departmental grant applications
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Collaborative or multi-institutional projects
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Research or equipment proposals involving college resources
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Requests involving cost-share, release time, or student support
Who Is It For?
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Faculty and staff seeking external grant funding
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Departments planning to collaborate on externally funded projects
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Project directors or principal investigators (PIs) developing grant proposals
Key Benefits:
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Ensures proposals align with institutional mission and strategic goals
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Confirms availability of space, personnel, and matching funds before submission
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Prevents compliance issues and overlapping commitments
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Facilitates communication between Academic Affairs, Finance, and Sponsored Programs
How to Request It:
Submit a Grant Pre-Approval Request form through the service portal. Include:
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Funding agency and grant program name
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Project title and brief description
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Anticipated budget and funding amount
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Departmental and divisional approvals
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Deadline for submission to the granting agency
Once submitted, Sponsored Programs and the appropriate Vice President will review the proposal for compliance, feasibility, and alignment with campus goals before granting authorization to proceed with the full application.