Office moves within SUNY Cobleskill are essential for accommodating growth, optimizing space, and improving workflow. To ensure a smooth transition, office moves should be requested with no less than 7 days' notice. This policy outlines the steps and approvals required to facilitate efficient office relocations.
Requesting an Office Move: Before filing a request, the requester must obtain approval from their supervisor. Once approved, the requester and/or their supervisor must inform Human Resources, Facilities, and also file a service request ticket with ITS.
Approval Process:
- All move requests require approval from the department head, ITS, Facilities, and Human Resources.
- Approval is contingent on space availability and organizational needs.
Scheduling the Move:
- Approved moves will be scheduled based on priority and resource availability.
- The ITS department will coordinate with relevant departments to determine a suitable moving date.
Preparation:
- Employees are responsible for packing personal items and non-technical equipment.
- ITS will manage the disconnection, moving of, and reconnection of all office technology and equipment.
During the Move:
- ITS staff will ensure all technology equipment is safely transported and set up in the new location.
- Any issues encountered during the move should be reported to the ITS Service Desk immediately.
Post-Move Support:
- Post-move support is available for troubleshooting and resolving any issues related to the move.
- Report any issues or request additional support through the ITS Service Desk.
Summary of Responsibilities:
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Employees:
- Approval from Supervisor
- File service request with ITS
- Pack personal and non-technical items.
- Label all items clearly with their name and new office location.
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Department Heads:
- Approve/Deny office move requests.
- Ensure their department is prepared for the move.
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ITS Department:
- Approve and schedule office moves.
- Coordinate the disconnection, transport, and reconnection of technology and equipment.
- Provide post-move support.
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Facilities:
- Assist with the physical move and setup of office furniture and other non-technical equipment.
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Human Resources:
- Ensure that the move complies with organizational policies and address any personnel-related concerns.
For questions or additional support, contact the ITS Service Desk at 518-517-9633